SCHOOL ASSISTANCE
At School of Tomorrow®, Philippines, our School Services Department is dedicated to supporting schools that use the A.C.E. School of Tomorrow® system. Our goal is to walk alongside you—helping your institution maintain strong academic foundations, build Christlike character in students, and pursue excellence with innovation without departing from the Administration & Procedures Manual.
One of the ways we provide ongoing support is through the annual School Assistance Visit (SAV). This visit, facilitated by our trained Field Consultants (FCs) / Field Representatives (FRs) during the 1st and 2nd quarters of the school year, is designed to:
• Encourage and guide your school in maintaining standard operations
• Provide practical assistance where needed
• Help your school move closer to achieving and sustaining Model School Status
To ensure a thorough evaluation, we use a 90-item School Assistance Visit Checklist, carefully developed from the following foundational documents:
• Service Enrollment Agreement (SEA)
• Administration Manual (AM)
• Procedures Manual 1 (PM1) – Learning Center Essentials
• Procedures Manual 2 (PM2) – Reading Programs
This checklist serves as both a guide and a benchmark for schools under our system. It highlights the essential requirements for standard operations in the areas of School Administration, Staff Training, Spiritual Emphasis, Testing & Prescriptions, Procedures, Communications, Environment & School Spirit, Curriculum, Motivations, and Mini Classes.
SCHOOL ASSISTANCE VISIT CHECKLIST
FOR STANDARD OPERATIONS
SEA – Service Enrollment Agreement AM – Administration Manual PM – Procedures Manual
SCHOOL ADMINISTRATION
1. School Updating Form is submitted on or before the scheduled School Assistance Visit. (SEA)
2. An updated Student’s Handbook, where discipline and corrective measures are outlined, is implemented. (AM p. 109; PM1 p. 95)
3. A weekly management and information meeting is conducted. (AM p. 132)
4. Meetings conducted are documented.
5. Students’ cumulative files are regularly updated and safely kept. (PM1 pp. 123-125)
6. Learning Centers and play area are safe and conducive. (AM pp. 74, 119)
7. There is at least one interactive learning room available. (SEA)
8. Hiring of staff complies with Christian standards. (AM pp. 95-98)
STAFF TRAINING
9. The Pastor and/or Administrator has undergone the 5-year update training (PATS). (SEA)
10. The Pastor and/or Administrator attended the recent Educators’ Convention (EdCon). (SEA)
11. The Principal has undergone the 5-year update training (PATS). (SEA)
12. The Principal attended the recent Educators’ Convention (EdCon). (SEA)
13. The Pastor, Administrator and/or Principal attended the recent Pastors, Administrators, and Principals’ Conference (PAPCon).
14. Learning Center Staff attended the recent Christian Educators’ Training (CET). (SEA)
15. Learning Center Staff attended the recent Educators’ Convention (EdCon). (SEA)
SPIRITUAL EMPHASIS
16. Monthly Scripture of at least 6 verses for students 10 years old and below are required. (PM1 p. 138)
17. Interactive 20-minute devotional group is observed at least 3 times a week. (PM1 p. 137)
18. Weekly Chapel is conducted. (PM1 p. 136)
19. At least one monthly Inspirational Song is incorporated in Chapel, Devotions, and/or Opening Exercises. (PM1 p. 138)
20. PACE Bible memorization and recitation are strictly implemented. (PM1 p. 107)
21. Christian Outreach Program is practiced.
TESTING / DIAGNOSIS / PRESCRIPTIONS
22. The Reading Readiness Test and the Coordination Development Test are administered to Preschool and ABCs students. (PM2 pp. 2, 18)
23. Proper Diagnosis and Prescription are done for new or incoming students. (PM1 pp. 61-69)
24. An Academic Projection, including a Course of Study for high school students, is implemented. (PM1 pp. 70–78, 128–129)
25. The school subscribed to at least one standardized test the previous school year (CEM and/or DepEd Test). (PM1 p. 112)
26. Checkup procedures are observed. (PM1 pp. 105, 142)
27. Self Test and PACE Test (next day PACE Testing) procedures are implemented. (PM1 pp. 105-106, 142-143)
28. The PACE Test passing score is observed as indicated in the Manual. (PM1 p. 106)
PROCEDURES
29. Goal Cards are visible during goal checking. (PM1 p. 85)
30. Goal Cards are filled out and marked according to the Manual. (PM1 p. 86)
31. Student Progress Charts are posted in the upper-left corner of the students’ offices and are regularly updated. (PM1 p. 85)
32. Goals are checked and reviewed daily using the Goal Check Report. (PM1 p. 89)
33. Goal Check Reports follow consistent symbols and input. (PM1 p. 87)
34. Flaglets are used according to the manual. (PM1 pp. 9, 13, 108-109)
35. Trail of a PACE is properly implemented, including ‘Repeat’ PACE procedures. (PM1 pp. 141-143)
36. Academic Balance is seen in each student’s Academic Prescription. (PM1 p. 36)
37. The Progress Report follows the SOT® assessment distinctive. (PM1 p. 132)
38. Students are observed reading their goals aloud to the Supervisor or phonics-trained Monitor. (PM1 p. 141)
39. Scoring procedures are properly observed and applied according to the Manual. (PM1 pp. 107-110)
40. Homework procedures are implemented. (PM1 p. 91)
41. The Supervisor’s Progress Card (SPC) is regularly updated and filled out correctly. (PM1 pp. 130-132)
42. SOT®P’s Early Childhood Program(s) is/are correctly implemented (PACE work is done lock-step; Proper goal setting and scoring are introduced during the 3rd quarter for ABCs). (PM2 pp. 23, 36, 57)
COMMUNICATIONS
43. A Parent Orientation is conducted before the school year starts. (AM p. 124; PM1 p. 140)
44. Student Orientation is conducted at the beginning of the school year. (AM p. 125; PM1 p. 140)
45. A Parent-Teacher Fellowship is scheduled every quarter. (PM1 p. 51)
46. A Parent-Teacher’s Conference regarding the student’s progress is scheduled after each quarter. (PM1 pp. 51, 53)
47. Conferences conducted are documented. (PM1 p. 53)
48. Communications Envelope/Notebook is implemented. (PM1 p. 8)
ENVIRONMENT AND SCHOOL SPIRIT
49. The Learning Center is conducive following recommended furniture layout for maximum efficiency, supervision, and educational advantage with all students facing out from the center of the room. (AM p. 74)
50. Student Office design and arrangements follows the SOT® standards. (AM p. 75)
51. Proper arrangement and use of Learning Center furniture is implemented. (AM pp. 77-79)
52. Computer(s) is/are available in the Learning Center/Computer Lab for students’ use. (AM p. 120)
53. Students follow dress and hair standards. (AM pp. 88-89)
54. Staff follow dress and hair standards. (AM p. 90)
ESSENTIAL CURRICULUM MATERIALS
55. Preschool with Ace and Christi (Reading Readiness) (PM2 pp. 11-13)
56. ABCs with Ace and Christi (Learning-to-Read) (PM2 pp. 56-58)
57. Core Subject: Math (PM1 pp. 36-46; SEA)
58. Core Subject: English (PM1 pp. 36-46; SEA)
59. Core Subject: Social Studies (PM1 pp. 36-46; SEA)
60. Core Subject: Science (PM1 pp. 36-46; SEA)
61. Core Subject: Word Building (PM1 pp. 36-46; SEA)
62. Core Subject: Literature & Creative Writing (PM1 pp. 36-46; SEA)
63. National Curriculum: Alfabetong Filipino with Teacher’s Manual (SEA)
64. National Curriculum: Filipino (SEA)
65. National Curriculum: Araling Panlipunan (SEA)
66. Literature Books (1:5 book-student ratio) (PM1 p. 41; PM2 pp. 86-90)
67. Written and/or Oral Reports: Resource Books / Approved Articles for Privilege Application (PM1 pp. 53, 116)
68. SOT®P Forms: Goal Check Report (PM1 p. 89)
69. SOT®P Forms: Supervisor’s Progress Card (SPC) (PM1 p. 130)
70. SOT®P Forms: Student Progress Chart (PM1 pp. 114-115)
71. SOT®P Forms: Goal Card (PM1 p. 85)
MOTIVIATIONS
72. Opening Exercises are conducted. (PM1 p. 135)
73. Congratulations! slips are awarded the day after testing. (PM1 p. 113)
74. Annual Recognition and Awards Program (Banquet) are scheduled by the end of the school year. (PM1 p. 120)
75. Qualified elementary students participated in the most recent Junior Student Convention (JSC). (PM1 pp. 121-122; SEA)
76. Qualified high school students participated in the most recent National Student Convention (NSC). (PM1 pp. 121-122; SEA)
77. Incentive Program: Merits (PM1 p. 10)
78. Incentive Program: Privileges (PM1 pp. 115-116)
79. Incentive Program: Green Dots and/or its equivalent motivation for finished goals (PM1 p. 113)
80. Incentive Program: Tri-weekly (PM1 p. 113)
81. Quarterly Honor Roll: Recognition (PM1 pp. 118-120)
82. Quarterly Honor Roll: Trips/Treat (PM1 pp. 118-120)
83. Inspirational Bulletin Boards such as Character Trait, Scripture Memory, and School Calendar/Announcements are displayed and updated. (AM p.119)
84. Core Curriculum Videos or A.C.E. Connect Website Videos (PM1 pp. 39, 42-43)
85. Readmaster Plus (PM2 p. 78)
86. Expanded Curriculum – Bible Reading (1013-1048, program for fast students) (PM1 p. 45)
87. Elective PACEs are prescribed for high school students (Speech, Basic New Testament Survey, Life of Christ, and/or Basic Old Testament Survey). (PM1 pp. 46-47)
MINI CLASSES
88. M.A.P.E.H. (Music, Arts, Physical Education, and Health)
89. Values Education/E.S.P.
90. T.L.E./E.P.P.